Track supplier costs against every job

If your agency uses tow trucks, storage yards, locksmiths or other third parties on jobs, those costs need to end up on the invoice somehow — usually by someone re-typing a supplier’s name and rate every time.

Trackr lets you set up your suppliers and their contact details once, in your agency’s own catalog, then attach their costs to any job’s invoice as a line item. The supplier’s details stay consistent across every job that uses them, instead of being re-entered — and potentially mis-entered — each time.

Why this comes up specifically in repossession work

Repossession jobs routinely involve costs beyond the agent’s own time — a tow truck to move a vehicle, a storage yard to hold it, a locksmith if access is an issue. Those are real, billable costs, and they’re specific to the job, not a fixed rate you can just build into your standard pricing. Without somewhere to record them consistently, they end up on invoices in whatever form whoever’s billing that day chooses to write them — different wording, different rounding, sometimes forgotten entirely.

What this looks like when you invoice a job

Suppliers go into your agency’s own catalog once — name, contact details, whatever you need on file — rather than being typed out fresh on every invoice. From there, when you’re building an invoice for a job that used one, you attach that supplier’s cost as a line item pulled from the catalog entry, not retyped from memory. If the same tow company or storage yard comes up on ten jobs this month, the details are identical across all ten, because they’re coming from the same place each time.

How it fits with the rest of invoicing

Supplier costs sit alongside the other line items Trackr can add to an invoice automatically, including mileage — which works out real driving distance for each attempt and suggests it as a line item netted against your agency’s included radius and rate. Between the two, the parts of an invoice that used to mean digging through notes or a supplier’s paper receipt — travel and third-party costs — are things you attach with a click rather than reconstruct from scratch. If your agency also uses the Xero connection, an approved invoice with those line items pushes through automatically.